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Main module
Invoice is the core module of a tried-and-tested, user-friendly and comprehensive system for the electronic processing of supplier invoices. The idea behind it is that simplicity leads to smarter working methods. We know that your time is valuable, which is why we automate the process by processing all valid invoices by matching them against purchase orders and contracts. You can instead use your expertise to deal with any discrepancies. Rillion Invoice handles all supplier invoices, whether they are received as e-invoices, in PDF format or as scanned documents.
Rillion Invoice can handle multiple companies simultaneously within group structures. Does your company operate in several countries and language regions? That’s no problem at all! Company-specific issues, such as varying VAT rates in different countries, are part and parcel of our day-to-day work. We even provide watchlists of unreliable suppliers.
ERP integration with over 50 different systems
Such as D365FO, Business Central, C5, Navision, Dynamics AX, XAL, Economics and M3
The control panel
With the Rillion Dashboard, you get a complete overview. In this web-based control panel, you can keep track of everything that’s happening in Rillion Prime.
You will soon find that Rillion Prime’s digital document management system delivers significant efficiency gains. With the Dashboard, you can take these efficiency gains to a whole new level. When you have an overview of the status, processes and key performance indicators, you can identify bottlenecks within the organisation and spot opportunities for improvement. The increased control provided by the Rillion Dashboard is also used by many to renegotiate, for example, trading terms and volume discounts with suppliers.
Ensure that the right staff members have access to the right information. This logical and flexible approach makes it easier to ensure that staff have access to the latest information, so they are always up to date. You can also use it to communicate with all Palette users via the included Bulletin Board.
Contract management
Contracts are the ideal starting point for our area of expertise: automation from order to payment.
With Rillion Contract, you don’t need to spend time approving the same invoice month after month. The system matches, checks and processes all invoices relating to concluded and approved contracts. If you receive a payment advice note, that’s no problem either. Rillion Contract can also generate invoices itself based on a contract (self-invoicing).
The web-based Rillion Contract simplifies and transforms the way your organisation manages contracts. It functions as an electronic contract database that is always accessible and searchable. With a flexible permissions structure, you can determine who can view what, and who should receive reminders about important dates in the contract. When contracts are easily accessible within the organisation, it becomes easier to comply with them, and efficiency is improved. When you have access to information, you also have a responsibility to use it.
Purchase Order Match
Invoices received can be matched against purchase orders at either the invoice total or line item level. An invoice may contain items from several purchase orders, and a purchase order may be matched against several different invoices, regardless of whether they have been delivered in full or in part.
The principle is to automate as much of the process as possible. You should be able to focus your energy on dealing with the discrepancies. To ensure consistency and make the work easier, the discrepancies are categorised and colour-coded. This makes it easy for you to get a quick overview of the discrepancies. If you then actively work with matching statistics, you can contact the suppliers with a high number of discrepancies so that the automation can be further improved.
You can specify a tolerance for how much an invoice may deviate from an order. This can be specified for the invoice total and at line item level. The tolerance can be specified as a percentage or as a precise amount. Different parameters can be used for different companies and suppliers.
Purchase Order System
The best way to keep costs under control is to manage them before they become a reality. By managing, regulating and automating procurement through Rillion Buyer, you gain better control over your business and, consequently, greater profits. Furthermore, it is an effective way of putting a stop to procurement errors.
In Rillion Buyer, it is possible to create a shopping basket tailored to each individual employee’s purchasing needs. It’s a bit like having your own online shop, containing only what you need – and at the best prices. Rillion Buyer can, of course, also be used for free-text orders.
By focusing on the company’s procurement, more purchase requisitions can be standardised and automated. Once a purchase has been approved and posted, most of the work involved in checking the subsequent supplier invoice is already taken care of. In this way, this efficient process spreads to other processes like ripples in water.
Purchases can be made directly via the supplier’s e-commerce platform, and based on the purchases made, a purchase requisition is automatically created in Rillion Buyer, ensuring that the process is handled correctly, including approval of the purchase.
Investment proposal and budget
Rillion Budget is a product for budget requests. By linking Rillion Budget with Rillion Buyer, purchase requisitions are matched against project or investment budgets. This gives you full control over a project’s expenditure and allows you to see at an early stage whether you are at risk of exceeding the budget.
When a need arises within the organisation, you can create a budget request in Rillion Budget. When the investment budget is created, it is approved in accordance with the same approval rules that apply to all products in Rillion Prime. In Rillion Buyer, a check is then carried out to ensure that the amount of the requisition does not exceed the approved budget request.
Using the Reports function, you can then easily navigate and access information on purchases, the investment budget, purchase orders and matched invoices. This provides an overview of the process – not just from order to payment, but right from budgeting to payment. This is invaluable information for evaluating the project.
Document management
Rillion Documents allows you to import, archive and send various types of documents for approval. These may include employment contracts, data sheets, warranty certificates, financial statements, minutes, etc. The solution helps you gain a quick overview of the various business documents, as well as manage who has access to view them. Not only does this save time and paper, but it also enables you to share documents within the company in a flexible and secure manner.
Documents can be manually entered or imported from various sources, such as a scanning solution or as a feed from your accounting system, and then sent for approval in accordance with a predefined workflow. You can easily create and maintain workflows yourself to automatically manage the processing of specific document types.
Smartphone access
Rillion Mobile is a module that provides even wider access to Rillion Invoice. Now you can let your staff approve invoices just as easily as they check their emails on smartphones or computers. Even busy staff members who are constantly on the move can now process their electronic invoices just as quickly as they would in the office. A day on the go offers plenty of opportunities to approve invoices: whilst waiting for a flight, after a client visit, on the train, or whilst having a meal.
Rillion Mobile can be used regardless of which phone or tablet you use. It is a web app tailored for mobile devices. If you can access the internet on your device, you can also manage your invoices in Rillion Mobile. You don’t need to download anything first – simply log in via your web browser.
