English 
Danish 
German 
Swedish 
Norwegian The company needed to replace its old invoicing system and was looking for a modern solution capable of handling incoming invoices across all 556 of its subsidiaries.
Cypress Creek manufactures and sells solar power generation systems and is one of the US’s leading suppliers in the renewable energy sector. The company needed to replace its old invoicing system and was looking for a modern solution,
which could manage all 556 of their units, including a number of solar power systems.
After evaluating various systems, the choice fell on Rillion.
In May 2022, Palette Software changed its name to Rillion.
Customer information
| Customer | Cypress Creek Renewables |
|---|---|
| Industry | Renewable energy generation |
| Area | USA |
| Financial system | Sage Intacct |
| Number of invoices per year | 25.000 |
| Number of employees | 200 |
| Automation | Invoice scanning and interpretation, invoice processing and purchase order matching |
The challenge facing Cypress Creek
Cypress Creek is a company in which both staff and facilities are spread across large geographical areas, and where units and personnel are relocated at regular intervals. In the long run, it became unsustainable to manage the paper invoices that had to be matched against actual purchases, as they had been doing in some of the company’s 556 sites.
They were therefore looking for a system that could digitise the entire invoicing process, including the time-consuming task of matching invoices with purchase orders.
They also wanted a digital approval workflow and an easily accessible invoice archive where invoices could be searched for future audit or verification purposes.
– We operate around 300 solar power generation units. Each generation unit is a separate company with its own specific tax rules and investors. During the audit, we use Rillion as a database to search through invoices from all these companies.
Data capture and invoice matching
Automated invoice processing
With the Rillion solution, the information from the scanned invoices is digitised with a 98 % level of automation. The invoices can then be viewed in the administrator’s interface (the invoice log).
Invoice matching
The Rillion system automatically matches supplier invoices with purchase orders imported from Cypress Creek’s procurement system. Matched invoices are transferred to Sage Intacct for payment. It is only necessary to review those invoices that differ from the underlying order and approve them via the digital approval workflow.
Digital approval workflow
Supplier invoices are distributed via a predefined approval workflow, in which approvers are notified by email when there are invoices for them to check and approve. Invoices can be checked and approved directly within the email or by logging into the system from a computer, tablet or smartphone.
It is also possible to set tolerance levels in the system so that invoices exceeding a certain amount are forwarded to the line manager for final approval.
Download the full customer case study
Download and read the customer case study as a PDF (in English). It’s completely free!
